Procurement & Contracts

  • Introduction​

    The Punjab Saaf Pani Authority Act, 2024 reconstituted the former Punjab Aab-e-Pak Authority as Punjab Saaf Pani Authority (PSPA), mandating it to provide safe, clean drinking water to the people of Punjab through a network of water filtration plants and suitable dispensing points across the province.

    To fulfil this mandate efficiently, PSPA operates a centralized Procurement & Contracts Wing responsible for awarding contracts for all projects approved by the Competent Forum, strictly in accordance with the rules, procedures, and guidelines of the Punjab Procurement Regulatory Authority (PPRA). Beyond project procurement, the wing plays a critical operational role by ensuring the timely acquisition and distribution of required goods and services to all departments, enabling them to carry out their day-to-day responsibilities with efficiency and effectiveness.

  • Objective & Mission

    The Directorate of Procurement & Contracts is committed to ensuring that all procurement activities are conducted through ICT-enabled, digital, and electronic procurement systems in a manner that is fair, transparent, and fully accountable to public interest. The Directorate strives to deliver value for money on every procurement undertaken on behalf of Punjab Saaf Pani Authority, while upholding the highest standards of efficiency, economy, and institutional integrity throughout the procurement lifecycle.

  • Core Functions

    ➢ Advertising tender notices on E-PADS and the PPRA website to ensure wide market outreach, fair competition, and procurement transparency.
    ➢ Preparing clear, precise, and unambiguous bidding and tender documents to facilitate informed participation by all prospective bidders.
    ➢ Conducting pre-qualification processes to assess and shortlist eligible and technically capable bidders.
    ➢ Engaging with consultants and technical advisors on all procurement-related matters requiring specialized expertise.
    ➢ Arranging pre-bid meetings to address bidder queries, clarify provisions of bidding documents, and ensure a level playing field.
    ➢ Managing the submission and public opening of tenders and bids through E-PADS in accordance with prescribed e-procurement regulations.
    ➢ Evaluating bids objectively in strict accordance with pre-disclosed evaluation criteria and applicable procurement rules.
    ➢ Announcing and publishing Tender Evaluation Reports (TERs) with detailed justification for bid acceptance or rejection.
    ➢ Regularly uploading all procurement-related documents and decisions on E-PADS, the PPRA website, and the PSPA official website.
    ➢ Executing formal contract agreements with successful bidders and managing contract performance.
    ➢ Procuring and disbursing required goods and items to all operational wings of PSPA.
    ➢ Preparing comprehensive annual procurement plans within budgetary and operational requirements.
    ➢ Maintaining complete procurement records and ensuring public access to information as per rules.
    ➢ Redressing procurement grievances and resolving disputes through proper official channels.

  • Rules & Guidelines

    All procurement activities are conducted in strict compliance with:

    ➢ Punjab Procurement Rules, 2014
    ➢ Standard Bidding Documents (SBDs) for Goods, Works, and Services as notified by PPRA
    ➢ FIDIC Conditions of Contract for Works
    ➢ PSPA's Particular Conditions of Contract for Works
    ➢ PSPA's Conditions of Contract for Operation & Maintenance (O&M) of Works
    ➢ Government of the Punjab Contract Form for the Execution of Works
    ➢ Donor guidelines and procedures applicable to Grant Aid Projects

  • Procurement Procedures

    The Directorate of Procurement & Contracts primarily adopts Open Competitive Bidding through the publication of requests for tenders as its principal method of procurement for goods, services, and works — ensuring maximum market participation, fair competition, and best value for public funds.

    Depending on the nature, magnitude, and complexity of each procurement, the following bidding methods are applied:

    ➢ Single Stage – One Envelope Method — used for straightforward procurements with clearly defined specifications.
    ➢ Single Stage – Two Envelope Method — applied where technical and financial proposals require separate evaluation.
    ➢ Two Stage Method — adopted for complex procurements requiring iterative dialogue and specification refinement.
    ➢ Two Stage – Two Envelope Method — utilized for highly technical or large-scale procurements requiring staged evaluation.