Department of Procurement & Contracts

Introduction

The Department of Procurement & Contracts serves as the centralized procurement authority of Punjab Saaf Pani Authority. Operating in accordance with the PSPA Act, 2024, the department is responsible for awarding contracts for Authority-approved projects through due process and the guidelines established by the Punjab Procurement Regulatory Authority (PPRA).

In addition to contract management, the department oversees the procurement and distribution of goods and services required to support the day-to-day operational needs of all wings within PSPA.

Objective & Mission

The Department of Procurement & Contracts is committed to ensuring that all procurement activities are conducted with integrity, efficiency, and full transparency. This is achieved through the use of digital and electronic platforms, a value-for-money approach to public expenditure, and strict adherence to economical and efficient procurement practices.

Core Functions

• Publishing Tender Notices on the Electronic Public Announcement and Display System (E-PADS) and the PPRA website to ensure wide, transparent market outreach.
• Preparing clear, unambiguous Bidding and Tender Documents to facilitate fair competition.
• Conducting pre-qualification processes for contractors and consultants.
• Engaging with consultants on all procurement-related technical and advisory matters.
• Arranging pre-bid meetings to clarify queries and address questions from prospective bidders regarding tender documents.
• Managing the submission and public opening of tenders and bids through E-PADS.
• Conducting thorough bid evaluations and announcing Tender Evaluation Reports in accordance with regulatory requirements.
• Uploading procurement-related documents and decisions to E-PADS, the PPRA website, and the Authority's official website on a regular basis.
• Executing Contract Agreements and managing contract performance throughout the project lifecycle.
• Procuring and disbursing requisite goods and services to all operational wings of PSPA to support efficient daily functioning.
• Developing annual procurement plans that realistically estimate organizational requirements, delivery timelines, and anticipated benefits — within available budgetary resources.
• Maintaining comprehensive procurement records and making relevant information accessible to the public in accordance with transparency obligations.
• Resolving procurement grievances and disputes through appropriate official channels in a fair and timely manner.